BY-LAWS

CAMERA CLUB OF LAGUNA HILLS

LAGUNA WOODS, CALIFORNIA

 

ARTICLE l

NAME

  The organization shall be known as the CAMERA CLUB OF LAGUNA HILLS.  The principal office shall be located in the County of Orange , State of California .

ARTICLE ll

PURPOSE

 The purpose of the Camera Club is to promote and advance the art of amateur photography and related arts among members of the Club and residents of Laguna Woods Village through participation and education.

 

ARTICLE lll

MEMBERSHIP

 1.      Membership shall be limited to residents of  Laguna Woods Village and non-resident members who shall be limited to ten percent (10%) of the general membership since the Camera Club of Laguna Hills is service oriented and a member of the Photographic Society of America.

 2.      Dues and assessments consistent with the club’s financial needs shall be levied equally upon all members, except that a reduced rate of not less than one and one-half times the single rate may be levied for joint membership of a husband and wife or for two persons occupying the same residence.

 3.      Dues are payable October 1st and become delinquent on December 31st of each year, after which time a delinquent member shall forfeit his/her membership.

 4.      Honorary membership may be conferred by the Board of Directors on persons for their contributions to the development and progress of the Club.

 

ARTICLE IV

OFFICERS AND THEIR DUTIES

 1.    The President shall be the Chief Executive Officer of the Club and shall preside at all meetings of the Club and of the Board of Directors.  He/She shall have all the duties usually vested in the office of the President of a Club, including the power to appoint committee chairpersons from among the membership.  He/She shall serve as an ex-officio member of all committees, except the Nominating Committee.

 2.    The First Vice President, in the absence of the President, shall perform the duties of the President, as prescribed in these By-Laws.  He/She shall be the coordinator of the Club’s Auditorium Programs, Slide and Digital Competitions and perform other related duties as assigned by the President.

  3.    The Second Vice President shall be responsible for the administration and management of the photography facilities.  He/She shall be responsible for the Lab Equipment & Operation, Digital Photo, Print Critique, Print Exhibition, Slide Photo Supplies, and Swap Meet Committees.  He/She shall perform other related duties as assigned to him/her by the President.

 4. The Third Vice President shall be responsible for the     

     administration and management of Digital Photography

     facilities and coordinator of education activities.  He/She

     shall perform other related dues as assigned to him/her

     by the President.

 

5.  The Fourth Vice President shall coordinate the social  

     activities of the Club, arrange dinners and other functions,

     be responsible for a telephone committee and greeters,

     and perform other related duties as assigned to him/her by

     the President.

    6.    The Secretary shall keep the minutes of meetings of the Board of Directors, shall attest documents, shall keep and be custodian of the records and seal of the Club, shall conduct the Club’s correspondence, and shall perform all other duties incident to the office of Secretary, and perform other related duties as assigned by the President.

  7.   The Treasurer shall act as custodian of all Club funds.  He/She shall pay all bills authorized to be paid by the Board of Directors, and shall keep an account of all receipts and expenditures, with monthly reports to be made at the Board of Directors meetings. He/She shall also make a report at the Annual Meeting on the condition of the Treasury. He/She shall coordinate activities with the Assistant Treasurer.  He/She shall perform such other duties as the President or the Board of Directors may direct.

  8.   The Assistant Treasurer shall coordinate activities with the Treasurer and perform other related duties as assigned by the President.

  9.   Member-at-large shall perform duties as assigned by the President.

  10.                      The Membership Chairperson shall accept applications, dues payments and maintain membership records.  He/She shall also perform related duties as assigned by the President.

 

 ARTICLE V

THE BOARD OF DIRECTORS

 1.      The Board of Directors shall be the governing body to carry on the Club’s business and to supervise the activities of the Club’s officers.

 2.      The Board of Directors shall consist of eleven members: the President; the four Vice-Presidents; the Secretary; the Treasurer; the Assistant Treasurer; two one Members-at-Large; the immediate Past President and the Membership Chairperson.

 3.      Regular meetings of the Board of Directors shall be held monthly except in the month of August.  Special meetings may be called by the President or, in his absence, by the First Vice President.  On written notice by three (3) or more members of the Board, the President shall call a special meeting.  The notice shall be given to the Board members, by mail or telephone or other appropriate means, at least three days in advance, stating the time, place, and purpose(s) of the meeting.

 4.      The Board of Directors may remove any director for failure to attend three (3) consecutive meetings or five (5) meetings in any twelve-month period. Vacancies on the Board of Directors shall be filled by the vote of the majority of the remaining directors at a regular or special Board meeting.

 5.      A quorum at all meetings of the Board shall consist of six (6) members of the Board.

 

 ARTICLE VI

ANNUAL MEETING

 1.         The Annual Meeting of the Club shall be held at the first meeting in November unless the Board of Directors sets another date and so notifies the membership.

 2.         At this meeting, the President shall summarize the activities of the Club for the past year.  Such summary shall include a report of the work of the Officers, Directors, and Committees during the past year.

 3.         The Treasurer shall present his/her report at the Annual Meeting.

 

ARTICLE VII

NOMINATION AND ELECTION OF OFFICERS

 1.     A Nominating Committee, consisting of three (3) or more members of the Club, shall be appointed each year by the President at the July meeting of the Board of Directors.  No member of this committee shall be an officer or a member of the Board, nor may they be nominated.

 2.     The Nominating Committee shall inform the Board of the nominees and shall report to the Club at the first monthly meeting in October.  Nominations from the floor may be presented at this meeting after the Nominating Committee’s report is made.  All candidates shall have given their consent to serve in the office for which they are nominated.

 3.     The election of officers shall take place at the Annual Meeting of the Club by voice vote.  The term of office shall begin the following January 1st.  A written ballot shall be taken in case of more than one nominee for the same office.

 

 ARTICLE VIII

BANK ACCOUNTS

 

The fiscal year is the calendar year.  Club funds shall be kept in one or more bank accounts recommended by the Treasurer and approved by the Board.  Withdrawals require two signers from the list of “Authorized Signatures”, as proposed by the Treasurer and approved by the President.

 

ARTICLE IX

COMMITTEES

 1.    The President, with the advice and consent of the Board of Directors, shall appoint the Chairperson of all Committees, other than those designated in these By-Laws.

 2.    There shall be an Audit Committee. The Chairperson and members shall be appointed by the President immediately after the President takes office.

 3.    Special Committees may be appointed by the President as required.

 4.    All substantive changes, alterations, deletions, or additions to any existing written rules and regulations affecting Committee activities and affairs shall be submitted to the Board of Directors for their information.

 

 ARTICLE X

TERM OF OFFICE

 1.   All officers shall serve for the calendar year following their election or until a successor has been duly elected and qualified.

 2.   All officers shall be formally installed at the Annual Meeting and their term of office shall begin on January 1st following.

  3.   All committee chairpersons and members serve at the pleasure of the President, and their appointed terms shall terminate with the President’s term of office.  Exceptions may be made for a committee where a short carry-over of a maximum 60 days will make for a smoother transition from one administration to the next.

 4.   Upon the close of each administration, all Club properties, papers, and keys in the possession of members of the retiring administration shall be surrendered to the incoming President or his administrators.

 

ARTICLE XI

CONDUCT OF MEETINGS

 Conduct of all meetings shall be governed by “Robert’s Rules of Order” insofar as they are applicable to and consistent with the provisions of the Club’s By-Laws.

 

 ARTICLE XII

AMENDMENTS TO THE BY-LAWS

 Proposed Amendments to these By-Laws shall be approved by the Board of Directors at any regular or special meeting called for this purpose.  Thereafter, a notice to members shall be included in the next issue of the Club bulletin, the Cameraderie, to the effect that the present and proposed new By-Laws have been posted on the bulletin board in the Photography Rooms in Clubhouse 4 for perusal and review by the members.  A majority vote for approval at a regular monthly meeting held not less than 15 days nor more than 30 days following the posting of the proposed By-Laws shall constitute ratification and adoption of the Amendments.

These By-Laws, from and after the date of their adoption shall be the By-Laws of this Club.  Any and all By-Laws adopted prior to such date are hereby repealed.

 

Approved by Board of Directors               Date: 

 

Approved by Membership                        Date: 

 

Attested by Secretary                               Date: 

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